Registration Guidelines

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Registration Fees

All above fees include local VAT 23%.

* Student fee is only available upon providing a letter from the Head of the Department, written on the letterhead paper of the institute of higher education or university. The participant must be a student for the duration of the congress or must be under 28 years of age.
** To check under which category your country belongs to, please see the list as per World Bank Country Classification by Income.

Deadline refers to both receipt of registration and payment.

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline date the later fee will be automatically charged.

Registration Fee Includes

• Access to all scientific sessions, the poster area and the Exhibition
• Catering during congress days
• Industry sponsored sessions
• Attendance to the Welcome Reception

Group Registrations

When registering more than one person under one company identity/invoice, please contact secretariat to determine the preferred invoicing setting.

Registration for Exhibitors

Please contact directly Sponsorship and Exhibition Manager:
Mrs. Jana Dvořáková
E-mail: Jana.Dvorakova@c-in.eu
Tel.: +420 777 791 252

Confirmation

Each participant will receive the registration overview and an email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

Payment Methods

Registration fees are collected on behalf of ESSO40 by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please make sure that the payment is free of all bank charges and participant’s name and Registration Reference Number are clearly stated in the bank transfer.
The payment by bank transfer is available until 31 October 2020. After this date, all payments can be done only by credit/debit card.
Payments received without such details (name, Registration Reference Number) cannot be identified.

Online Payment by Credit/Debit Card

In case of rejected on-line credit/debit card payment, the delegate is recommended to amend his registration online and try to process the payment again. Should trouble with the payment persist, the participant is advised to contact the credit card issuer/bank first and check if online transactions are not disabled on his credit card. Afterwards, the amendment of the registration can be processed again.

Online Payment Details

GP webpay

Online payments service provider - GP webpay.

All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

Accepted Credit / Debit Cards

Accepted Currency

Euros only.

Beneficiary

CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic

Final Invoice

The final invoice can be downloaded from the Online portal in three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the Conference Secretariat.

The final invoice will be issued based on the details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to a 20 EUR fee.

Cancellation / Refund Policy

• Until 7 September 2021 – 20 EUR administrative fee will be deducted from all refunds
• From 8 September – 7 October 2021 - 50% of the fee will be refunded
• From 8 October 2021 - no refund can be processed

• All cancellations must be notified in writing (by email) to the ESSO40 Secretariat
• Requests for refunds made after 8 October 2021 will not be considered
• It is possible to change the name/contact of the registered participant for an administration fee of of 20 EUR

Insurance
The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Congress due to Force Majeure

In the event of a force majeure situation, CZECH-IN S.R.O. reserves the right to alter or cancel the conference without prior notice, including any change of the time and/or venue of the conference. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN S.R.O., which prevents or impedes the realization of the conference. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. CZECH-IN S.R.O. shall not be liable for any direct or indirect, incidental or consequential, punitive or exemplary damages, losses, expenditures or any other inconveniences or costs caused by such modification or cancellation of the conference. Unless provided otherwise by the applicable mandatory laws, the registration fees will be reimbursed in accordance with the ESSO 40 Congress cancellation policy.

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is now fully GDPR compliant.

Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301.